Top New and Improved Features in Microsoft Word 2016
If you’re like most people, you use Microsoft Word for nearly everything you write such as documents, flyers, brochures and more. If you aren’t taking advantage of these 12 new features, you should give them a try.
Microsoft has improved it’s 2016 version with better navigation and functionality. It has a new ribbon and tab features rather than the old icon format with various levels you had to click through. The Quick Access Toolbar puts the features you use regularly right at your fingertips. Plus, you can customize the toolbar to your specific liking.The “Tell Me What You Want To Do” tab takes place of the old Search function. Click the box and simply key in what you need. Word will display a list for you to try, or take you where you need to go. For example, key in “convert to pdf” and Word will take you to the screen to do this so you don’t have to go searching for it.
The New File Tab now takes you to a backstage area where you can pick from terms like Open, Save, Close, Properties, Recent Files, Export, Save to The Cloud, Convert Version and much more.
Microsoft has improved their 2016 for educational purposes. The new Smart Lookup and Research features are one of the ways they’ve done this. It’s like having your own research assistant. For Smart Lookup, simply highlight a word or phrase you want to research, right-click it, and select Smart Lookup from the context menu. You can also go to Review > Smart Lookup and enter your query. It’s so “Smart” because it actually reads the context from the words that surround the one you’ve searched for to provide the most relevant results. It finds features on the Web using Microsoft’s Bing search engine without forcing you to open up an Internet browser and run a search manually.
The Researcher Tab allows you to find information for a term paper, dissertation or other research publication. You can browse web-based articles in a small pane that sits to the right of your documents, highlight the text you want to include, and insert it along with the appropriate citation style (MLA, APA, etc.) with just one click. Plus, you can create a bibliography and Word 2016 will save your citations and list them at the end of your piece.
If you’re working on a long document with headers and footers throughout, and you want a different header or footer on certain pages, Sections can help. Inserting Section breaks enables you to have multiple layouts within a single document. Sections are located on the Layout tab in the top Ribbon. There’s a section called Breaks where you can send the text to the next page, or set Sections within pages. For reports that you print, and where you want the text to be on the right or left-hand page, there’s an option to do this as well. You can also break down sections chapters, and add formattings such as columns and page borders.
Quick Parts is a great new feature in Word 2016. Use the Quick PartsGallery to create, store, and reuse pieces of content rather than re-keying it or copy and paste it from other documents. This includes AutoText document properties (such as title and author), and fields. These reusable blocks of content are called Building Blocks. The Building Blocks organizer contains quick features like cover pages, footer and header formatting and more that you can take advantage of. You can edit these and save them in Quick Parts for later use. Quick Parts is great for things like your company address, or directions to your office—copy that your use over and over again.
Styles provide a predefined combination of font styles, colors, and sizes that can be applied to any text in your document. It helps you achieve a more professional look and feel to your documents. You can also create your own Styles, or modify the ones Microsoft provides.
Use Themes to control the look and feel of your document without continually changing fonts and styles. Microsoft provides preset themes that you can choose from. You can also modify existing themes to make your own custom ones.To create a custom color theme, go to Colors→Customize Colors. Use the Create New Theme Colors dialog box to pick and choose colors to apply to text or various elements in your document.To create a custom font theme, choose Fonts→Customize Fonts. Use the Create New Theme Fonts dialog box to pick and choose fonts for things like headings and body text.
The easiest way to replicate a format from one character, word, paragraph, or another element in Microsoft Word 2016, is to use Format Painter. Go to the Format Painter button (on the Home tab, in the Clipboard group). It’s a feature that applies an entire format to your document. (Format Painter exists in all Microsoft programs.)
Select the text with the formatting to copy.
Press Ctrl+Shift+Cto copy the formatting.
Select the text to which you want to apply the copied format.
Press Ctrl+Shift+Vto apply the formatting.You have the option to keep the source formatting, merge it with content in your document, or even make it a picture that can’t be edited.
With Word 2016, you can search and replace words quickly using Search and Replace 2.0. Microsoft has taken this to another level. You can now find words that are underlined, bolded and more. Let’s say you don’t want words underlined in your document, but bolded instead:
From the Home tab, click the Find command, or press Ctrl+F. The Find and Replace dialog box will appear.
Under Find what next to Format choose
In the Replace with next to Format choose Bold.Word will now search your entire document and change all underlined words to bold. If you select Replace All you don’t have to approve each change. You can perform this with any number of fonts, colors, etc., without doing it manually.
You’ve probably used Auto Correct before, but now there are lots of new features. AutoCorrect in Word 2016 is a lot smarter. You can use it to correct typos and misspelled words, and to insert symbols and other pieces of text. AutoCorrect contains a list of typical misspellings and symbols, but you can modify these to suit your needs. You can even Auto Correct tables, fractions, hyperlinks and more.
Generating a Table of Contents has been improved. This is great for your reports, booklets, and long documents. (Note: Word will be looking for Headings and Subheadings, so make sure you’ve updated these first.)
Click on your document where you want to create the table of contents. If you’d like it to appear on its own page, insert a page break (Ctrl+Enter) before and after inserting the Table of Contents.
Click the References
Choose the style of Table of Contents you wish to insert.
After this, you can customize the way it looks. For example, you can select how many heading levels to include and whether to show dotted lines between entries and page numbers. You can also change the format of the text, and Word will keep that format no matter how many times you update your Table of Contents.
Sharing Documents With Others. This just got easier. Go to your file and then to Share. (Note: The document must exist in the Cloud.)
Now you can simply type in the email addresses of the people you want to share the document with. Or, if they exist in your global address book, simply select them.
Once you share, you can see at the top right who’s in your document in real time. You’ll get a prompt saying, “George” is in the document making changes. Do you want to see them?” You can even communicate directly with those sharing your document to ask them to make specific edits or changes—even if you’re in totally different locations.
Create lines that you can type on. If you’ve used Word to make a form, you know that when you make a line, and then try to type on the line, it moves over. Like this ____________________V Well, here’s a little secret: Type 3 dashes and hit return. This brings up AutoCorrect. And, “Voila!” You have a line you can type on!
For more information about Microsoft Word 2016, or to learn how Apex Technology Management can help your business take advantage of the latest technology, contact us at: (800) 310-2739 or firstname.lastname@example.org
Looking For A New IT Company?
Download Our Free Guide To Selecting A New IT Firm.