While there are many IT expenses business owners need to worry about, one of the biggest is usually software. In order to remain compliant and avoid potential legal disputes, businesses often invest heavily in software. If you have Microsoft software licenses, you may receive an email from the company asking you to audit these licenses. Here is an overview of what you should do if you do receive one.
Earlier this year, Microsoft announced that they will be sending out over 30,000 letters to small businesses who have purchased Microsoft software licenses. These letters or emails are focused on checking that you have the right number of licenses for your systems.
This program actually has three audit elements, or emails, that are being sent out to businesses.
Should you receive one of these emails you will be asked to carry out the audit by a set date. Most of the emails contain a spreadsheet that you will need to put your license information into. This can take time because you will likely need to physically check every machine using Microsoft software for relevant information.
Auditors who come to your business will ask you for network and server access and any other form of information they think they can ask for.
Should you be found to be non-compliant or under-licensed, you will likely then be presented with a bill for the extra licenses. If you happen to be highly under-licensed, this bill could be quite large.
An audit like this could be time consuming, costly, and above all is frustrating for any business owner. What we recommend is working with us. We can help ensure that your business is using appropriate licenses and, should you face a request to do an audit, we can help you through the process.
So, contact us today to ensure that your business is compliant.