Backing up your data is an essential business task that should not be ignored. Believe it or not, it’s not a matter of if your systems will crash putting your data at risk, but when. There’s a good chance that you could face data loss if systems crash, and backing up your data will reduce this loss. In case you are struggling with backing up your data, we have come up with eight tips that can help.
When it comes to backing up the data on your company’s computers and systems, most companies consider five main options:
There are a wide variety of backup solutions available, so it is a good idea to sit down and figure out which are best for your business. The vast majority of companies integrate multiple solutions in order to maximize the effectiveness of their backups and spread the risk of losing data around a bit.
Despite all of the backup options available, you can narrow these down to two categories, the fact that the backups are kept in two locations:
In order to ensure that your data backups are available should you need them you could split up the locations where they are kept. Should you keep all of your backups on hard drives in the office and there is damage to the premises, you could see your data disappear. One of the most effective strategies is to have one set of backups on-site, and another off-site which will ensure that should there be a disaster in one location, the other will likely be safe and you will still be able to access your data.
Have you ever seen how people organize their hard drives? Some like to use folders and subfolders that are organized neatly, while others tend to throw files into one general folder. The same can be said for they way files are named – there’s just so many differences.
Because of these differences, it can be difficult to back up and recover files properly. We recommend that you pick a naming and file system that every file and folder will follow across all systems. This means backups will be quicker, you will be able to see what is new, and you will spend less time organizing files.
Beyond this, an efficient naming and organization structure goes a long way toward making it easier to find files and recover them should your systems go down.
While it may be tempting to back every file and folder up, in an effort to maximize efficiency of your solution, it is better to not back everything up. We aren’t saying don’t back anything up, but you should take time to identify what files and folders are to be backed up. For example, screenshots that have been uploaded to the Web may not need to be kept.
The same can be said for non-work related files. While these may be important to your personal life, they likely aren’t to the business so should not be backed up onto your business backups.
Look at each file and folder and see if it has something to do with business decisions, or is in anyway tied to your business. If it is then it is probably a good idea to keep it.
Stay tuned for the next four tips coming soon. If you would like to learn more about data backups in the mean time however, please contact us today.